Privacy Policy

1. Introduction

HeyToday ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Slack application and related services.

By installing or using HeyToday, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Slack Workspace Data

• User Information: Slack user IDs, usernames, display names, email addresses
• Team Information: Team/workspace IDs, team names, member lists
• Message Data: Only data you explicitly submit through HeyToday commands and modals
• Usage Data: Command usage, interaction timestamps, feature utilization

2.2 Check-in Data

• Daily task lists and descriptions
• Task completion status and timestamps
• Priority tasks and accomplishments
• Check-in and check-out times
• Team assignments and roles

2.3 Technical Data

• IP addresses and browser information
• Device identifiers and operating system
• Application logs and error reports
• Performance and usage analytics

3. How We Use Your Information

3.1 Primary Purposes

• Service Delivery: Provide daily check-in and task tracking functionality
• Team Management: Enable managers to view team progress and productivity
• Data Synchronization: Sync information across your Slack workspace
• Notifications: Send reminders and status updates

3.2 Secondary Purposes

• Service Improvement: Analyze usage patterns to enhance features
• Customer Support: Respond to inquiries and troubleshoot issues
• Security: Detect and prevent unauthorized access or abuse
• Legal Compliance: Meet regulatory and legal obligations

4. Information Sharing and Disclosure

4.1 Within Your Workspace

• Team members can see their own check-in data
• Managers can view their team members' productivity data
• Workspace administrators have access to aggregate usage data

4.2 Third-Party Services

• Slack Platform: We share necessary data with Slack to provide our services
• Cloud Hosting: We use secure cloud providers to store data
• Analytics: Anonymous usage data may be shared with analytics providers

4.3 Legal Requirements

We may disclose your information when required by law, court order, or to:

• Protect our rights and property
• Prevent fraud or security breaches
• Comply with legal processes
• Protect user safety

5. Data Storage and Security

5.1 Data Location

• Data is stored on secure servers in the United States
• We use industry-standard encryption for data in transit and at rest
• Regular security audits and monitoring are conducted

5.2 Security Measures

• Encryption: All data is encrypted using AES-256 encryption
• Access Controls: Strict access controls and authentication
• Monitoring: 24/7 security monitoring and threat detection
• Backups: Regular encrypted backups with disaster recovery plans

5.3 Data Retention

• Active Data: Retained while your subscription is active
• Deleted Data: Permanently deleted within 30 days of account termination
• Backup Data: Removed from backups within 90 days
• Legal Holds: Data may be retained longer if required by law

6. Your Rights and Choices

6.1 Data Rights

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your data (subject to legal requirements)
• Portability: Export your data in a machine-readable format

6.2 Communication Preferences

• Notifications: Control notification settings within the app
• Marketing: Opt-out of promotional communications
• Updates: Receive important service and security updates

6.3 Account Controls

• Uninstall: Remove HeyToday from your Slack workspace at any time
• Data Export: Download your data before uninstalling
• Team Settings: Managers can control team-level privacy settings

7. Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your session and preferences
• Analyze usage patterns and improve our service
• Provide personalized experiences
• Ensure security and prevent fraud

You can control cookie settings through your browser preferences.

8. Children's Privacy

HeyToday is not intended for use by individuals under 13 years of age. We do not knowingly collect personal information from children under 13. If we discover we have collected such information, we will delete it immediately.

9. International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the United States. We ensure appropriate safeguards are in place for international transfers, including:

• Standard Contractual Clauses
• Adequacy decisions
• Certification schemes

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of material changes by:

• Posting the updated policy on our website
• Sending notifications through Slack
• Updating the "Last Updated" date

Continued use of HeyToday after changes constitutes acceptance of the updated policy.

11. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

12. Slack-Specific Disclosures

12.1 Slack Platform Integration

• HeyToday operates as a third-party application on the Slack platform
• We comply with Slack's API Terms of Service and Developer Policy
• Slack may have access to interaction data as part of their platform operations

12.2 Workspace Administrator Rights

• Workspace administrators can install/uninstall HeyToday
• Administrators may have access to usage analytics and team data
• Individual users can control their personal data within app settings

12.3 Data Processing Agreement

For enterprise customers, we provide a separate Data Processing Agreement (DPA) that includes:

• Detailed data processing terms
• Security commitments
• Compliance certifications
• Liability and indemnification terms